July 5, 2005

Article 1 (Name and Purpose)
(1) The organization is named the Asian Control Association, which is abbreviated as ACA.
(2) The ACA, through its members, will promote research, development, and applications of control science and control technology.

Article 2 (Non-profit Organization)
(1) The ACA is a not-for-profit organization. It will not pursue any activity with an explicit purpose of acquiring financial gains.
(2) The ACA is a scientific and engineering association. It will not engage in political and/or religious issues.

Article 3 (Membership)
(1) Individuals or organizations who reside in Asia or Oceania and who wish to participate in the activities of the ACA may become members of the ACA.
(2) Individuals or organizations who wish to become a member should submit a membership application together with at least one endorsement from an existing member of the ACA.

Article 4 (Steering Committee, SC)
(1) The SC is the supreme body of the ACA.
(2) It may convene at a regular or an extraordinary meeting.
(3) A regular meeting of the SC takes place at least once a year, on the initiative of the Executive Board (EB). The time, place and agenda of the regular meeting should be announced to all members of the SC at least one month in advance of the meeting date.?
(4) An extraordinary meeting of the SC may take place at any time decided upon by the EB. The EB is obliged to convene such a meeting upon request of at least one third of the SC membership.
(5) The SC meeting is valid only if at least half of its membership is present.
(6) Any SC member who is unable to attend the SC meeting may appoint a proxy, and his or her proxy is entitled to vote for the matters of the SC agenda on behalf of the member.
(7) Resolutions that do not affect the constitution of the ACA, presented at a SC meeting, become valid when supported by the majority of the SC members present at the meeting where the resolution is voted upon. Resolutions that affect the constitution of the ACA require a two-thirds majority.

Article 5 (Selection of Steering Committee Members)
(1) The members of the ACA belonging to a particular region/country select their Steering Committee (SC) member(s) from amongst the ACA membership of that country/region. A SC member represents his/her country/region on the SC of the ACA.
(2) The SC develops the policies of the ACA.
(3) The number of SC members allocated to each country/region reflects the number of ACA members in that country/region. The actual allocation is reconsidered annually.
(4) At the end of each term, each SC member recommends his/her successor to the General Secretary, based on the recommendation made by the members of his/her country/region. The particular recommendation procedure followed in each country/region is left to that particular country/region to decide.
(5) The Executive Board (EB) may investigate the qualification of a recommended SC member in response to the claim by members.

Article 6 (SC Decisions by E-mail)
(1) If a need arises to make decision quickly, the President may ask the SC members to vote by e-mail. The result of the e-mail vote is regarded as valid subject to the disclosure of the result to every SC member.

Article 7 (Executive Board)
(1) The Executive Board (EB) consists of the following officers:
President
Vice President (VP) for Technical Activities
Vice President for Publications
Vice President for Education
General Secretary
(2) The President and the Vice Presidents are elected by the SC members from the SC membership, and the President appoints the General Secretary

Article 8 (Role of EB)
(1) The EB is responsible for the daily administration of the ACA. It runs all business of the ACA which is not explicitly reserved for the SC.
(2) It can organize various activities including research meetings, educational courses, industrial exhibitions, lectures and so on. The activities must be approved by the SC.
(3) The EB is responsible for the financial matters. When necessary, it may let itself be guided by an accountant or legal council.

Article 9 (President)
(1) The President, or acting President, acts as the representative of the ACA. The President calls the EB meetings and the SC meetings.

Article 10 (VP for Technical Activities)
(1) The Vice President for Technical Activities is responsible for the organization of the Asian Control Conference (ASCC) and other conferences, symposia and workshops held under the auspices of the ACA.

Article 11 (VP for Publications)
(1) The Vice President for Publications is responsible for the publication of the Asian Journal of Control, and other publication activities that are affiliated with the ACA.

Article 12 (VP for Education)?
(1) The Vice President for Education is responsible for the activities of the Asian Control Professors Association, and other educational activities under the umbrella of the ACA.

Article 13 (General Secretary)
(1) The General Secretary is responsible for all general administrative issues including the finances of the ACA. The General Secretary is responsible for running the secretariat office of the ACA. He or she is responsible for the preparation of the papers for the EB and SC meetings.

Article 14 (Terms of EB and SC Members)
(1) The office term of the President, Vice-President and General Secretary and any member of the SC is 2 years.
(2) The Vice-President may serve for two consecutive terms.?
(3) The General Secretary may serve for three consecutive terms.
(4) Any ordinary SC member may serve for two consecutive terms.

Article 15 (Technical Committees)
(1) Members of the ACA can propose to organize technical committees under the umbrella of the ACA in order to promote the activities of the ACA. Written proposals to establish a technical committee should be submitted to the SC for evaluation. Subject to the approval of the SC, the ACA can provide financial support to the technical committee.

Article 16 (Advisory Committee)
(1) The President appoints the members of the Advisory Committee (AC) as necessary. The AC members can attend SC and EB meetings as observers and provide advice concerning the activities of the ACA.

Article 17 (Technical Meeting)
(1) Members of the ACA can propose a technical meeting related to control science and technology under the umbrella of the ACA. Subject to the approval of the SC, the ACA can provide financial support to the technical meeting. The responsibilities for all technical meetings fall under the office of the Vice President for Technical Activities.

Article 18 (Financial Resources)
(1) The financial resources of the Association consist of the following:
- Donations from individuals and organizations.
- Subsidies from the government.
- Payments for services provided by the ACA.
- All income allowed by law.

Article 19 (Compensation)
(1) Members of the ACA do not receive any payments for their activities on behalf of the ACA. They may, however, be reimbursed for expenses incurred by activities on behalf of the ACA, subject to agreement by the EB.

Article 20 (Internal Regulations)
(1) The EB may define the appropriate internal regulations that govern the ACA’s operations.

Article 21 (Change of the Constitution)
(1) The ACA can change its constitution at an SC meeting, where more than half of the SC members are present and with the support of a two-thirds majority of the members present.?
(2) Proposals for changes of the constitution will be disseminated at least one month before the SC meeting where they will be discussed.